Who We are
Direct Film Industries Ltd (company number 03072771) is a privately owned company which has an affiliate company under the same private ownership Direct Film Vehicles Ltd (company number 04634689). Our registered address is Direct Film Industries Ltd C/O Sedulo Liverpool, 5th Floor, Walker House Exchange Flags, Liverpool, Merseyside, United Kingdom, L2 3YL.
Direct Film Industries Ltd provides serviced vehicle hire for television and film productions in the UK, specialising in on-location support for dramas and major features.
Website details: www.directfilm.co.uk
Introduction
We are committed to lawful, fair and transparent processing of all personal data about our employees, workers, customers, suppliers and other third parties during the course of our business activities. We will always comply with any applicable data protection legislation and we will ensure that collection and use of personal data is carried out in accordance with applicable data protection laws. The main laws governing data protection are the General Data Protection Regulation (Regulation (EU) 2016/679 of 27 April 2016) known as the “GDPR”, as it now applies in the United Kingdom post-Brexit, and the Data Protection Act 2018.
This privacy policy also relates to information you provide to us through email, phone, via our website or other correspondence or information that is provided to us from other sources.
Our website may contain links to other Websites. The information practices or the content of such other Websites are governed by the privacy statements of such other Websites. We encourage you to review the privacy statements of other Websites to understand their information practices.
We comply with current requirements to notify our data processing activities to the Information Commissioner’s Office and are registered under numbers: Direct Film Industries Ltd: ZC215553
Source of data
If you have not provided your personal data directly to Direct Film Industries Ltd, please be informed that we may have obtained your personal data from:
· Direct Film Vehicles Ltd (an affiliate of Direct Film Industries) who in turn will have ensured that your consent has been obtained if this is required.
· Third-party sources, such as public databases, third-party data providers and marketing publications (e.g. Production Manual). Where applicable, we take steps to ensure that such third parties are legally or contractually permitted to disclose such information to us. We use this information to enhance our ability to provide relevant marketing and content to you and to develop and provide you with more relevant products, features, and services.
What data do we process?
Depending on the exact services used by you and your company, Direct Film Industries Ltd may process some or all of the following types of data:
· Company details including company name, address, marketing preferences, email addresses, telephone numbers, VAT Registration number, Registered Company number, production title, invoicing name, address and contact details
· Key contact (and other associated persons’) details (e.g. Line Producer) including name, email address, contact telephone number.
· Transaction details including Production start/end dates, products purchased, date, time, location and period services required.
· Personal data relating to its employees to manage the employment relationship. This includes your name, address and contact details, including email address and telephone number, date of birth.
· CCTV systems are in operation at some of our offices/depots, which may record images of staff and visitors. These systems are protected from unauthorised access but may be used for the safety of our staff (e.g. lone worker protocols), incident investigation and detection and prosecution of criminal activity at our premises.
· Some of our vehicles are fitted with dashboard cameras which may record images of staff and other road users/members of the public whilst the vehicles are in use. These systems are protected from unauthorised access but may be used for accident/incident investigation and to monitor driving performance.
· The above data/information will be securely stored on our system and/or Financial Management Platform (e.g. Xero & Apron) which have access controls. It may be collected directly or electronically.
Purposes for processing the data collected
Data/information supplied may be processed for the purposes of:
· Dealing with an enquiry effectively and providing a quotation for our services;
· Supplying our products/services to you (we may require your personal data to enter into an Agreement with you);
· Invoicing (contractual obligation);
· Personalising and tailoring our products/services for you;
· Replying to emails/correspondence from you;
· Supplying you with correspondence that you have opted into (you may unsubscribe or opt-out at any time by contacting us);
· Analysis and gathering feedback to enable us to continually improve our website and services;
· Marketing and commercial communication (you may unsubscribe or opt-out at any time by clicking the link in our emails or contacting us);
· Recruitment purposes and managing the employee relationship (e.g. information on shift pattern and start times).
· Keeping employees and workers updated on company
In each case the data processing may take place at any time during the course of the above processes and may continue after the Agreement has ended for limited purposes (invoicing cycle, compliance with legal, fiscal and/or contractual requirements including internal audit).
Marketing
Direct Film Industries Ltd may send marketing and information correspondence (e.g. email/newsletter) to individuals within your organisation on services we feel may be of interest or relevant compliance updates; individuals are free to withdraw their consent/opt out at any time. Consent may also be withdrawn at any time by your company’s authorised representative. Marketing platforms may be used for marketing campaigns. We encourage you to review the privacy statements of other Websites to understand their information practices.
Sharing your data with third parties
Your personal data that are collected may be transferred to our affiliate Direct Film Vehicles listed above.
Marketing platforms we may use for marketing campaigns which you will be informed of. We encourage you to review the privacy statements of other Websites to understand their information practices.
Your information is stored in line with our data retention policy. We will not disclose your Personal Data without your permission unless we are legally entitled or required to do so.
Changes to this privacy statement
This Privacy Policy may be updated from time to time so you may wish to check it each time you submit personal data to Direct Film Industries Ltd.
Your rights – Access and Deletion
You have the right of access to your Data collected as well as the right to request correction or deletion of such Data (but only where it is no longer required for a legitimate or contractual business purposes). We are required to authenticate any requests for personal information and will request two forms of approved identification before we process the request.
Cookies and Tracking
Like many websites, we use “cookies” to enable us to personalise your visits to our Site, keep track of your preferences and to track the usage of our Site. Please refer to our Cookies Statement for more information on how we use Cookies.